Why You Should Use Spaces – and How They Differ from Classic Sharing
The Problem with Classic Sharing
Let’s take a simple example:
- Alan creates a folder called "Project" and shares it with several Persons
- Later, Alan leaves the organization
- As Alan's account is deleted, some shared folder disappears
- User loses access to some folders and their content
This scenario highlights several risks:
- ❌ Potential data loss when the original owner leaves
- ❌ Project data counts toward personal quotas, which is not ideal for teamwork
- ❌ Administrative overhead when ownership needs to be transferred
- ❌ Spaghetti sharing chaos – users get lost in their "Shared with me" or "Shared with others" sections
✅ The Benefits of Using Spaces
Spaces are designed to overcome these limitations and provide a more stable, team-friendly solution:
- 🏢 Organization-owned: Spaces belong to the organization, not individuals.
- 👥 Collaborative management: Multiple users can manage a Space together.
- 📦 Dedicated quota: Each Space has its own storage limit, separate from personal quotas.
Spaces make collaboration simpler, safer, and more scalable — especially in professional environments.