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External Sharing (public links)


Public links - external sharing of files and folders in OpenCloud​

With public links, you can share files and/or folders across organizations.





Open sharing options:​

Click on the “three dot menu” next to the file or folder name you want to share.

three dot menu

Select Share:​

Select “Share” from the drop-down menu.

select share

Open sidebar window:​

A sidebar window will open on the right side of the screen.

sidebar window

Scroll down in the sidebar window and click on “Add link”.

click on add link add link button

A pop-up window will open where you can configure the following options:

pop up window options

Options in the pop-up window​

  • Select the desired access rights for the recipients:
    • “Can view": The link recipient can view and download the file, but cannot edit or upload files.
    • “Can edit": The link recipient can view, download, edit and delete the file, as well as upload files to the folder.
    • “File Drop (secret)": The link recipient can only upload files, but cannot view or edit the content.
    Admin spaces
  • Activate the password by entering it in the input field under “Password”.
  • The password requirements appear below the input field.
password section
  • Here are three icons:
    • One icon displays the password unencrypted to verify your entry.
    unencrypt password
    • The next icon copies the password to the clipboard.
    copy password
    • The last icon generates a random password automatically.
    generate random password
  • Enter a date under “Expiry date” to set a time limit for the link. Once the date has expired, the link is no longer accessible.
  • If you do not enter a date, the link will not expire.
expiration date
  • Once all options have been set, click on “Copy link” to generate the public link.
copy link
  • The link is now created and can be shared with the recipients.

Now you know how you can share files and folders securely and individually with external users.