Skip to main content

Public links - external sharing of files and folders in OpenCloud

With public links, you can share files and/or folders across organizations.

  • Click on the “three dot menu” next to the file or folder name you want to share.

    Three dot menu

  • Select “Share” from the drop-down menu.

    Select share

  • A sidebar window will open on the right side of the screen.

    Sidebar window

  • Scroll down in the sidebar window and click on “Add link”.

    Click on add link Add link button

  • A pop-up window will open where you can configure the following options:

    Pop up window Options

Options in the pop-up window​

  • Select the desired access rights for the recipients:

    • “Can view": The link recipient can view and download the file, but cannot edit or upload files.

    • “Can edit": The link recipient can view, download, edit and delete the file, as well as upload files to the folder.

    • “File Drop (secret)": The link recipient can only upload files, but cannot view or edit the content.

      Access rights

  • Activate the password by entering it in the input field under “Password”.

  • The password requirements appear below the input field.

    Password section

  • Here are three icons:

    • One icon displays the password unencrypted to verify your entry. Unencrypt password
    • The next icon copies the password to the clipboard. Copy password
    • The last icon generates a random password automatically. Generate random password

  • Enter a date under “Expiry date” to set a time limit for the link. Once the date has expired, the link is no longer accessible.

    Expiration date

  • If you do not enter a date, the link will not expire.

  • Once all options have been set, click on “Copy link” to generate the public link. Copy link
  • The link is now created and can be shared with the recipients.

Now you know how you can share files and folders securely and individually with external users.