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Organization-internal sharing of files and folders in OpenCloud


Here are the steps to share files or folders with other members or groups internally​


Open sharing options​

Click on the “three dot menu” next to the file or folder name you want to share.

three dot menu

Select share​

Select “Share” from the drop-down menu.

drop down menu

A sidebar window will open on the right-hand side of the screen.

sidebar window

Set up internal sharing​

  • At the top of the sidebar window, you will find the area for “Internal sharing”.
share with people
  • Search for individual members or entire groups by entering them in the search bar.
enter name or group
  • Select the people or groups with whom you would like to share the folder or file.

Set access rights​

  • Select the rights for the selected members or groups:
    • “Can view": Members can only view and download the file, but cannot edit it or upload it to shared folders.
    • “Can upload": Members can view and download the file and upload their own files to the shared folder.
    • “Can edit": Members have the same rights as in "can upload", but can also create new files, edit existing files and delete them.
drop down rights right options

Confirm sharing​

  • Click on “Share” to confirm the selection.
share button
  • The shared members or groups are listed under “shared with” in the same window.

Now you know how you share files and folders within your organization and manage access accordingly